Adobe Acrobat also has this capability. One common reason for submitting your resume as a PDF instead of as a Word document is to preserve the formatting and content. However, if you have the right software, you can edit a PDF. Making changes to a PDF document is more difficult than making changes to a Word document, but it is not impossible. With that being said, PDF is a safer choice because it prevents accidental changes.
Editing a PDF requires a very deliberate process, whereas making changes to a Word document can be done inadvertently. Skip to content. When to use a PDF When to use a Word document Frequently asked questions When you are ready to submit a digital version of your resume, you have two options—you can attach your resume as a Word document, or you can attach it as a PDF. Should you use a PDF or a Word document to submit your resume? Your document will look the same no matter what computer or program is used to open it.
Margins, fonts, images and other formatting choices will be preserved. A PDF file prevents the recipient from making inadvertent changes to your document. This is because this file format is less prone to viruses, which makes it less likely to get flagged as suspicious by the employer's email provider. Related: How to Email a Resume. There are plenty of benefits to sending your resume as a PDF. With that said, there are situations in which you might want to opt for a different format.
Here's how to decide which format to choose for your resume:. Read the job posting closely. The employer may have included directions about what type of file format to use. Identify the application process in place for applying to this position. The type of file you'll need to choose may depend on the way your application is structured. Consider contacting the employer to make sure. If there are no specific instructions and the job description does not state that applicants should avoid contacting the employer, call to ask what the preferred format is.
Use your best judgment. If you are unable to contact the employer, use the information in this article to make the best choice about which format to use. Here are some situations in which you could benefit from using a PDF file format:. Some job descriptions will provide clear instructions for what to submit with your job application. Read these instructions closely and triple-check that your application has met every single requirement requested.
Emails with attachments from unknown senders can be flagged as spam or potentially threatening emails. However, PDFs are much less likely to contain a virus, so if you're sending your application via email, attaching a PDF is an easy way to ensure your email makes it into the employer's inbox.
If you're applying through an online application system, it can be beneficial to upload your resume as a document so that the system can scan it easily. However, if there's a section for attaching additional documents, include a PDF version of your resume here. This way, it will be readily available when your application passes the automated screening and reaches the employer.
Recruiters and hiring managers are familiar with this format, as most people use it. Step 1. Open your Resume file. Step 2. Essentially, the format is used when you need to save files that cannot be modified but still need to be easily shared and printed. Today almost everyone has a version of Adobe Reader or other program on their computer that can read a PDF file. Though there are advantages and disadvantages of using both, you should generally send your resume as a PDF.
When you send your resume as a PDF, you can be sure that your layout and all the little tweaks you have made to it will be preserved. Sending a PDF is a better option than sending an MS Office document, because the people looking at your resume could all have different versions of MS office, which means that each of these people will see your resume differently.
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